Public statement regarding personal information

 

Handling of Personal Information

1. Purpose of use of personal information handled by the Company

(1)The purpose of use of personal information obtained in writing directly from the person in question (including personal information obtained through websites, e-mails, etc.) shall be clearly stated in writing to the person in question prior to acquisition.

(2) Purposes of use of personal information acquired by methods other than the preceding paragraph

classification purpose of use
Information on the person in charge of business partners To confirm order details (communication records, etc.)
Personal information entrusted to us by our customers in connection with our business operations To manage the personal information registered in the e-learning system and to carry out the relevant operations in an appropriate manner

Informing the public of matters concerning retained personal data

With regard to the retained personal data held by the Company, the Company will respond to requests from the person in question or his/her representative for notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, deletion and suspension of provision to third parties (hereinafter referred to as "Requests for Disclosure, etc.") in the following manner.

(a) Name of the business
TJS -Tatsuno Joho System-

(b) Personal Information Protection Manager
Administrator name: Katsuaki Kinoshita
Department : Sales Department
Contact: 0791-72-8421

(c) Purpose of use of all retained personal data

classification purpose of use
Personal customer information To send materials that explain the services and usage of the e-learning system
To apply for e-learning systems (paid or free), etc.
To respond to inquiries about quiz creation tools, e-learning systems, and various other inquiries
Information on the person in charge of business partners To confirm order details (communication records, etc.)
Information on our employees For personnel and labor management, business management, health management, and security management of employees
Information on applicants for employment with the Company To contact applicants for employment and to manage the Company's recruitment operations
specified personal information For the purpose of use stipulated in the Number Law

 

(d) Contact for complaints regarding the handling of retained personal data
Tatsuno Information System Corporation Personal Information Inquiry Desk
216-1 Domoto, Tatsuno-cho, Tatsuno-shi, Hyogo 679-4129, Japan
Phone number: 0791-72-8421 Fax number: 0791-72-8422
E-mail : info@tatsuno-system.co.jp

(e) Authorized personal information protection organization
Name of the authorized personal information protection organization that the Company is a member of: Japan Information Processing Development Corporation
Contact for resolution of complaints: Personal Information Protection Complaints Office
Address: Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
Phone number: 03-5860-7565 Toll-free: 0120-700-779
This is not the place to make inquiries about our products and services.

(f) Procedures for responding to requests for disclosure, etc. of retained personal data
(1) Contact for requests for disclosure, etc.
Requests for disclosure, etc. should be directed to the Personal Information Inquiry Section above.

(2) Procedures for requests for disclosure, etc.
(1) After receiving your request, we will mail you the prescribed request form "Request Form for Disclosure of Retained Personal Data".
If the request is made by a representative, please send a document confirming the representative's identity and a postal money order for the fee (only in the case of a request for notification of purpose of use or disclosure) to the Personal Information Inquiry Section above.
(3) After receiving the above request form, we will inquire about two items of personal information (e.g., telephone number and date of birth) that can be used to verify your identity among the personal information registered with us.
(4) As a general rule, responses will be made in writing (by sealed envelope mail) to the person in question.

(3) In the case of a request made by a representative, documents confirming the representative's identity
If the person making the request for disclosure, etc. is a representative, please enclose materials proving that the person is a representative and materials proving the representative's identity. The registered domicile information included in each document should be limited to the prefecture, and any information after that should be blacked out. Please send documents that do not include your personal number, or black out all digits.

(i) Documents proving that the person is an agent
<In the case of an agent authorized by the person making the request for disclosure, etc.
Power of attorney of the principal (original)
<If the proxy is a legal representative of a minor> A copy of either
official copy of the family register
Certificate of residence (with your relationship listed)
Other official documents that can confirm the right of legal representation
<If the proxy is a legal representative of an adult ward> A copy of either
(Certificate of Registered Matters Concerning Guardianship Registration, etc.)
Other official documents that can confirm the right of legal representation

(2) Documents proving the proxy's identity
driver's license
passport
Health Insurance Certificate
certificate of residence
basic resident register card

(4) Fees for requests for notification or disclosure of purpose of use
1,000 yen per purchase
(Please enclose a postal money order with the invoice you send us.

(5) Acquisition of personal information by methods that cannot be easily recognized by the individual
The Company uses Google Analytics and cookies on the web pages operated by the Company. In addition, the Company uses SSL (Secure Sockets Layer) data encryption system for all parts of the Company's website where personal information is entered. However, due to the nature of Internet communications, we cannot guarantee complete security. Please understand this in advance.

1) About Google Analytics
1 What is Google Analytics?
This is a technology to obtain statistics about the fact of access to a specific web page and the usage rate, etc., by grasping the access status to the web page.
2 About the use of Google Analytics
We may use Google Analytics for the following purposes. However, no personally identifiable information will be obtained through this use.
To understand access to specific web pages and the display of those pages.
Used in conjunction with cookies to obtain detailed statistical information.
To provide more tailored services to visitors with the above.
To improve the web page with the above.

2) About Cookies
1 What is a cookie?
Cookies are a mechanism for storing information on your computer, such as usage history and input content, that is sent and received between your Internet browsing software (hereinafter referred to as "browser") and the server when you use a Web page. When you use a web page, a cookie is a mechanism to store in your computer the usage history and input contents that are sent and received between your Internet browsing software (hereinafter referred to as "browser") and the server. If the customer's browser is set to allow the sending and receiving of cookies, the Company will obtain cookies from the customer's browser. Note that the customer's browser will only send the cookies sent and received by the server of the website the customer visits to protect privacy.
2 About cookie settings
You can change the settings for sending and receiving cookies from your browser. The setting method differs depending on the browser. Please refer to the "Help" menu of the browser you are using for information on how to configure settings related to cookies. However, if you set your browser to reject some or all of the cookies on the web pages operated by the Company, you may not be able to receive services that require authentication, or you may be restricted from using the various services provided by the Company.
3 Our use of cookies
We use cookies for the following purposes
To display the most appropriate advertisement on the web pages operated by the Company or on the web pages of other companies, based on the contents of the customer's interest and the usage of the web pages operated by the Company.
To understand and investigate the visit history and usage contents of the web pages operated by the Company.
To improve the service of the web page operated by the Company.
To provide customized services to our customers.
4 Opting Out of Cookies
If you wish to disable behaviorally-targeted advertising via cookies, please click on the companies' links below to opt-out.
Google Inc.https://support.google.com/ads/answer/2662922
HubSpot Japan, Inc.https://legal.hubspot.com/jp/cookie-policy#remove-cookies

Date of enactment July 1, 2018
Revision Date December 17, 2020

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